Office and Personal Assistant Job at Hawthorne Hotel, Salem, MA

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  • Hawthorne Hotel
  • Salem, MA

Job Description

Office and Personal Assistant Location Salem, MA :

Job Summary We are seeking a resilient, highly organized, and patient Office Assistant who can manage personal tasks and administrative duties for the owner of a well-established hotel with grace, efficiency, and a touch of humor. The ability to handle confidential information with discretion is of utmost importance.

Although the ideal candidate will be well-versed in Microsoft Office, knowledgeable about current events and passionate about hospitality, “old school” tasks such as transcription from a dictaphone, filing, making personal appointments and keeping a handwritten calendar will be the primary focus.

Responsibilities

  • Administrative Support: Manage the owner's schedule, including appointments, meetings, and travel arrangements. Ensure the owner is on time and well-prepared for all engagements.
  • Correspondence: Handle all communications, including emails, phone calls, and letters, with professionalism and discretion. Print all emails, following specific, personal protocols
  • Personal Assistance: Assist with personal errands, shopping, and other tasks as requested by the owner. This could range from managing household affairs to dealing with family-related issues.
  • Document Management: Organize, file, and manage important documents and records, (mainly physical vs. electronic) ensuring easy retrieval when needed.
  • Discretion and Confidentiality: Maintain the highest level of confidentiality regarding all personal and business matters.

Qualifications

  • Experience: Prior experience as an executive or personal assistant, preferably in a high-pressure environment. Retirees, “second-act” professionals and mature candidates encouraged to apply.
  • Skills: Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively. Proficiency in office software (Microsoft Office, email management systems) is required.
  • Communication: Excellent written and verbal communication skills. Ability to interact with a diverse range of people with diplomacy and tact.
  • Resilience: Ability to work under pressure and handle challenging personalities with professionalism and patience.
  • Flexibility: Willingness to be available for urgent tasks outside of standard business hours.
  • Old-Fashioned Etiquette: A good understanding and respect for traditional business etiquette and practices.

The Hawthorne

  • Independently owned
  • Celebrating our 100th anniversary in 2025
  • Free on-site parking
  • Cafeteria-style lunch provided

Please Read Before Applying

This position could be full or part-time so please indicate which opportunity appeals to you when you apply. A typical day could be 8:00 a.m. - 3:00 p.m. but hours are flexible. Retirees, “second-act” professionals and mature candidates preferred.

Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Benefits:

  • Employee discount

Schedule:

  • 8 hour shift
  • Monday to Friday
  • No weekends

Ability to Commute:

  • Salem, MA 01970 (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Part time, Immediate start, Flexible hours, Shift work, Monday to Friday,

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